Tag Archives: Microfiche scanning

3 Reasons to Convince Your Boss to Digitize Microfiche

Convert Microfiche to Images

If you work with microfiche and pull records as part of your job, you may have fantasized about a more efficient way of doing that. Perhaps you even use a microfiche reader printer or microfiche viewer to locate documents. Well, there is a way, and it is called microfiche scanning.

Converting analog media to digital image (i.e. microfiche conversion) has many benefits. Here are three obvious microfiche scanning benefits:

Immediate retrieval of your documents on your computer- I mean, seriously, you can have a little contest with your co-worker to see who can bring up a fiche document the fastest; you just use your mouse and she has to go digging through filing cabinets and use a microfiche viewer or reader. Microfiche scanning allows this quick retrieval.

No more losing microfiche- No longer will you be worried about your documents getting lost due to a misplaced fiche or small frame falling off. As someone who has working with microfiche for three decades I can attest to how one must pay close attention to where one leaves a microfiche card. With microfiche scanning, all of the images will be saved and you can make unlimited backups and copies, so you will never lose a card again.

Quick response to resolving issues- Imagine if you work at an insurance company or school and someone is requesting their records. In some cases your organization has been forced to give a 5-day turnaround time because someone has to find the fiche and use an old, faulty reader printer to print out on paper or create an image. With microfiche scanning all you would have to do is…use your mouse and keyboard to type the fiche ID or use your eyes to find a folder. Which method is more efficient?

reader printer

OLD School is not FAST

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Convert Microfiche to Digital Images (PDFs, TIFFs, JPGs)

Did Your Reader Printer Break?

When should one convert microfiche to digital images, such as PDFs, TIFFs, or JPGs? How about right now! Just recently the Mt. Vernon Clerk and Recorder office has suffered extensive water damage, and their microfiche machine no longer works. Generation Imaging has received numerous inquires from many government entities, school systems, and insurance companies that were using reader printers or Canon scanners which broke down.

If they don’t convert microfiche before an accident or mechanical failure, they would be unable to service the public or digitize the data. The huge advantage of using a microfiche scanning service bureau is that a company like Generation Imaging can convert microfiche to digital images much more quick than a slow reader printer or Canon scanner.

convert microfiche to pdfGood Microfiche Scanners

G.I. uses NextScan high speed microfiche scanners to convert microfiche to PDF, TIFF, or JPG, at various DPI, bi-tonal (black and white) or grayscale. Images can be converted through OCR (proprietary software) or indexed by directory or at the filename level. In other words, G.I. can create an image retrieval format for you to match your existing organization or create an entire new way to organize your images.

The key to avoiding disasters and getting involved in the tricky business of disaster recovery is to be proactive. The first step is to convert microfiche to digital. You may be surprised just how affordable the cost of microfiche scanning is with Generation Imaging.

Go Digital

The benefits of digitizing fiche are numerous: increased productivity, easy file transfers via e-mail, internet, FTP, networks, and printing; and the ability to copy images quickly.

Governments, private organizations, and individuals (researchers, veterans, genealogists, hobbyists) that have fiche should convert microfiche to digital images as soon as possible. CONTACT US

Before You Buy a Microfiche Scanner

Things to Know Before You Buy Microfiche Scanners

buy microfiche scanner

Microfiche Scanners are Like Cameras

Before you buy a microfiche scanner, it is important to know how a microfiche scanner works. Some concepts between a digital picture camera and a microfiche scanner are similar. Microfiche scanners also use a digital camera to produce an image from the microfiche card. A microfiche scanner also has a lens system to project an image to the camera. Light from a light source passes through the microfiche cards. The image that reaches the lens is transferred to the camera .

From this point of view, a microfiche scanner is straightforward. Frames from a microfiche card are digitized with a microfiche scanner. Once the digital camera collects the image, it generates a digital image that can be viewed and stored in a computer. The microfiche scanner is a high speed camera that results in digital images from microfiche cards.

Microfiche Scanners Use Special Software

Most microfiche scanners are designed to move through the grid guide of a microfiche to catch each frame as a independent image. The systems are designed with tools that allow operators to locate each frame from the microfiche. Frame location is a term used to describe this method. Scanners need to have various methods available to deal with different microfiche formats. To learn all the distinctive methods of a microfiche scanner, it sometimes takes years of practice.

One of the primary steps in setting up a microfiche scanner is to regulate the frame detection. Digital images of each frame are formed by the microfiche scanner as it locates the frames on the microfiche. The light that passes through the microfiche and reaches the microfiche scanner camera, is transformed to produce a digital image. Scanning systems should allow operators to make alterations to maximize the quality of digital image produce. The best possible quality can be achieve by an experienced operator that has the skills needed to operate a good microfiche scanner.

The position of the microfiche scanner camera is very important for various reasons. Advanced microfiche scanners have options available so that an operator can adjust this position. The correct modifications to the system are imperative to focus the image properly and to project the image at the accurate magnification.

Should You Buy a Microfiche Scanner?

If you are researching to buy a microfiche scanner (from NextScan, Sunrise, Mekel, Ristech, Wicks & Wilson, etc.), you can confirm with us for more significant information. If you are comparing the options between buying a microfiche scanner and outsourcing the project, we can assist you with critical information.

Take advantage of our experience converting millions of images and ask us about it. Buying a microfiche scanner is a giant investment and you may want to get informed as much as possible before you make the final decision. The understanding that we have gained, having used some of the most advanced systems in the market to convert many microfiche projects, is information we can share with you to help you make the best decision. CONTACT US

Cost to Scan Microfiche: What Questions to Ask?

Microfiche Scanning Cost

If you are looking for microfiche scanning prices, including a case study which compares four microfiche scanning companies, click here. If you want to learn about which questions to ask to get an accurate microfiche scanning quote, read on!

microfiche scanning price

Here is a list of microfiche scanning questions to help with pricing:

What type of microfiche needs to be scanned?

The different types of microfiche are COM fiche, jacketed fiche, step-and-repeat . You can take a ruler and measure the film width if you are unsure of roll film size.

Do the images need to be indexed?

Generally clients just need virtual folders named by reel number or microfiche header label, however other times they would need data entry from fields, like SSN, Names, or Case Numbers.

What is the preferred file format?

Group IV TIFF, PDF, JPEG, Uncompressed TIFF, bi-tonal images, greyscale images, multi-tiffs, multi-PDFs, searchable OCR PDFs, or another image format? (Most clients used bi-tonal tiffs, but in recent years PDFs have become more popular). One more thing to consider: if your client is already using a document management system or you have your own document management software, you must comply to the requested file format. What is the output media? CD, DVD, external USB hard drive, FTP, or flash drive are all options.

What is the microfiche canning turnaround time?

When does the microfiche need to be shipped back, and at what priority? Can the microfiche be released all at once or in waves? Is there a deadline to deliver the images?

The crazy thing about the microfiche scanning industry is that there were no true standards. However, it does help to perform this information gathering task for many obvious reasons. Generation Imaging can assist you with free microfiche scanning quotes, and scan microfiche at the most competitive pricing rates in the industry. CONTACT US

Signs You Should Invest in Microfiche Scanning

When Should You Convert Microfiche?

Okay, so you either work with microfiche in your office OR you have come across a project which requires microfiche conversion. What are the signs saying you should invest in microfiche scanning?

You Have Too Many Microfiche

It may be hard to organize and work with thousands of microfiche cards on a daily basis or even to deal with the occasional microfiche request. On one end of the coin, you may have gotten used to dealing with so many microfiche- and perhaps it is even job security- but if you want to make your life easier and save your organization money, you might as well bite the bullet now. In fact, you may be surprised how inexpensive a microfiche conversion is compared to the labor already invested.

scan microfiche

Your Microfiche is Decaying

Microfiche will get damaged from overuse, light, poor humidity, chemicals, water, cockroaches, and poor storage. If the microfiche starts to smell badly (like vinegar) you need to scan that microfiche as soon as possible or risk catastrophic loss. If you are not currently using standard microfiche preservation techniques, you are in trouble.

How to Perform Microfiche Scanning

If you or your organization has COM fiche, 35mm or 16mm microfiche jackets, step and repeat microfiche, or other types of microfiche, I’m sure you have wondered about how to digitize microfiche to PDF. The simplest way is to simply e-mail or call a scanning company like Generation Imaging to get a microfiche scanning quote.

Microfiche scanning requires specialized machinery called microfiche scanners, manufactured by such companies as Mekel, Sunrise, NextScan, and others. Microfiche scanners are not easy to set up and require microfiche scanner maintenance plans, experienced labor, and a whole network configuration. They also cost a ton of money.

Converting microfiche to digital images makes your life easier. Many microfilm government RFP bids require microfiche conversions as well, so if you come across a microfiche conversion job, feel free to contact this scanning company and see how you’d like to partner up. CONTACT US