What is a Microfiche RFP?
RFP is an abbreviation of “Request for Proposals”, or in layman’s terms: a bid for a contract. Government entities, such as cities, counties, states, and federal, in addition to education institutions seek proposals from qualified firms to provide services for microfiche conversion in accordance with the terms, conditions, and specifications contained within the bid document.
Microfiche is a analogue media which contains tiny documents. RFPs usually need the microfiche to be converted to digital image, such as TIFF or PDF. Many times they also require indexing by title bar or the fields within the actual documents. Other times, OCR searchable PDF images or text files are required. Some government offices have an existing database with the data already there, but it needs to be merged with the digital output. Images can be stored on hard drives, CDs, DVD, USB flash drives, transferred via FTP, or hosted.
Microfiche RFPs are rare compared to the larger universe of government RFPs, which have every category you could imagine, from healthcare to building walls. Sometimes they are only a small part of a government bid which has document scanning, cameras, data entry, microfilm scanning, or cloud server solutions. In addition to microfiche conversion bids, there are actually microfiche creation, microfiche duplication, and microfiche equipment and supplies RFPs.
Many RFPs have insurance, logistics, company standards,and experience requirements. Although much of it may seem like boiler plate legal templates, the government will hold you accountable for everything contained within your submitted, signed RFP document.
Thousands of organizations or individuals keep track of RFPs. If you are one of them but do not have microfiche scanning capabilities (since they are rare skills), consider outsourcing to a microfiche subcontractor such as Generation Imaging. Subcontractors are not frowned up, and are even permitted in most RFPs nowadays. Generation Imaging’s microfiche scanning work is performed in the United States. Generation Imaging has the RFP experience and microfiche scanners to partner with you for a government bid contract. CONTACT US