Tag Archives: microfiche conversion

Scanning Microfiche Options

Scanning Microfiche

How to scan microfiche? Microfiche scanning is only possible with specialized equipment, such as NextScan microfiche scanners, Mekel scanners, Sunrise scanners, and others. Scanning microfiche on a flatbed scanner just won’t cut it. You can use a reader printer, but just keep in mind the time and labor it takes a while.

microfiche scanner

You can buy microfiche scanners online from resellers, salespeople, or try to go directly to manufacutrers, who will probably refer you to a reseller or salesperson. You can try to get a used microfiche scanner from auction websites or micrographics supply websites, but they do not come with warranties or training.

I guess you could try to run to a local library and see if they have some microfiche machine which could print out the images on your microfiche, but I would put that chance of happening at most 1%.

Converting microfiche to digital image is a great way to save space in your office. It speeds up record retrieval as well. In other words, it saves time and money. Thousands of companies, organizations, and individuals have had microfiche conversions.

If you need COM fiche, 16mm or 35mm jacket microfiche, step and repeat microfiche, rewritable microfiche converted to digital images, you could send your microfiche to a scanning company. In many ways, this is the most efficient option. You would not have to buy your own microfiche scanner, buy the software license, get trained, hire workers, create a production flow, set up an internal network, or maintain the microfiche machine. CONTACT US

BidSync Review, Is RFPMart Real?

BidSync Review

Periscope has bought over BidSync which had bought over RFP Depot and probably other government bidding opportunity websites since the early 2000s. So with Periscope buying up the big government RFP websites, how is is doing in 2017 and is it worth the price?

As much as Periscope wants to take over the name BidSync, most people who search for RFP use the term BidSync. So here is my BidSync review. I typed in “microfilm” and used all their default non-filtering search settings. Here are my results:

periscope rfp review

As you could see, I received four hits. BidSync has different software packages and 6-month to yearly commitments, starting at $499 for 6 months and topping off at $2,799 a year.

RFP Mart Review

Using RFP Mart, which only charges $9 with no commitment for individual RFP downloads, I received five active hits (their default setting which includes inactive listings 450 microfilm RFP opportunities). These leads were of better quality than BidSync’s. RFPMart offers monthly to annual packages based on category if you want unlimited downloads, similar to BidSync, ranging from around $25 a month to $950 a year (I did not view all their categories).

rfp mart microfilm

 

RFPMart.com vs BidSync.com

BidSync has better member services, videos, tutorials on how to write perfect bids, and has partnered exclusively with many government agencies. They give the impression that they are a large company with customer service representatives ready to assist you in any way.

RFP Mart gives the impression that it is an aggregate website which crawls government websites for their RFP info with no added on services. With two addresses- one in the US and one in India- it could be that they data mine these RFPs from public sources and sell this finding service to you cheaply.

Could You Find RFPs Without a Third Party?

If you have search engine kung fu, you could certainly attempt to backtrack these public bids by finding the government websites which offer them. But not only is it time consuming (with no guarantee of finding it due to poorly designed government websites) but  without a third party, you will not be automatically alerted to new opportunities.

Keep in mind, some government entities will only allow you to respond to them via BidSync. BidSync has also caused some controversy.

Teaming Up For Microfiche Conversion

If you subscribe to RFP services like BidSync, RFP Mart, Onvia, FedBizOpps.gov and others, or you work with counties, cities, state governments, you may come across microfiche scanning portions of a bid.

If you do not have the capability to digitize microfiche (COM fiche, 16mm jackets fiche, 35mm microfiche, and other types), you should contact a microfiche scanning company that does. This scanning company can help any organizations who can’t handle the details of scanning microfiche for government entities.

Here is an example of what a basic microfiche solicitation looks like on RFP websites:

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2292

Government Authority located in Missouri; USA based organization looking for expert vendor for microfilm rolls to digital image scanning and indexing services.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide microfiche to digital image scanning and indexing services using minimum scanning resolution at 300 dpi into pdf format.
(2) Approximately work volume containing an estimate of 1.5 million Images.
(3) All questions must be submitted no later than a deadine.
(4) A contract term should be for one year.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : [Deadline]

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : [insert state] CONTACT US

Microfiche Scanning Cost: Ugly Truths

How much does it cost to scan microfiche?

How much does it cost to scan microfiche? What is the price to convert microfiche to digital images? The cost of microfiche scanning depends on the microfiche type. 

Step 1 is to identify the type of microfiche to be digitized.

Step 2 is to determine the estimated volume of the microfiche digital conversion.

  • COM fiche has around 208 to 270 frames and is computer generated.
  • Jacketed microfiche generally contain under 70 images per card (usually they have a few rows of 16mm film strips).
  • Step-and-repeat microfiche can fall under either fiche category depending on the image layout on the fiche card. The same can be said for rewritable microfiche.
  • 35mm microfiche jackets have a minimum fee per card since there are only 1 to 6 images on them.

Published Microfiche Scanning Prices

Taking a look at four microfiche scanning companies who advertise online, we get varied pricing structures:

cost to scan microfiche

Company A’s microfiche scanning price

 

microfiche conversion quote

Company B’s microfiche scanning price

 

microfiche scanning cost

Company C’s microfiche scanning price

 

how much microfiche scan

Company D’s microfiche scanning price

 

Let’s pretend you have a collection of 1000 35mm microfiche, containing 6 images each (ergo, 6000 images), and want them to be scanned. Granted the price lists seem a bit confusing, but this is the best we could interpret them to be:

Company A: $2,000
Company B: $1,800
Company C: Doesn’t say 35mm fiche, but let’s hope it’s less than $6,000
Company D: $2,160

Our microfiche scanning company, Generation Imaging, would be way under all of those prices.

Why is there such a variance in microfiche scanning costs?

Not Knowing the Microfiche Market

It is possible that a document scanning company simply does not know what the current microfiche scanning prices are because they are not focused on the microfiche industry. Many large corporations sell software, document scanning, or equipment sales. They may not have done their microfiche fiche scanning market analysis.

Middlemen

Microfiche scanning is a niche market, and many companies which advertise microfiche digitization services may use a subcontractor to perform the work. There is nothing wrong with this, however since the corporation  assumes the risk of the sale, they mark-up the microfiche scanning price. Salespeople work on commissions. An independent salesperson may set up a website which advertises microfiche scanning but may actually not have microfiche scanners. They get their commission, which increases your price.

Cost of Labor to Convert Microfiche

Worker salaries vary by jurisdiction and is based upon microfiche scanner operator experience and skill. Every project needs a client representative, microfiche preparer, microfiche scanning operator, quality control auditor, supervisor, manager, shipper, and accounts payable.

Microfiche Scanner Speed Times

If a microfiche scanning company has scanners made by respected manufacturers such as NextScan, Mekel, Sunrise, and a couple of others, they have the ability to convert more microfiche per hour than a lesser known scanner. The high production microfiche scanners cost tens of thousands of dollars and require expert technical skill to operate. The lower-end microfiche machines still could run you up to $15,000 but the time it takes to scan one microfiche is time consuming. A microfiche machine like reader printer is slower, especially if you are forced to save out one frame at a time manually. There are also “mid-level” microfiche scanners which cost tends of thousands of dollars but do not have superior scanning speed or quality enhancers. CONTACT US

What is a REAL Microfiche Scanning Company?

Real Microfiche Company vs Fake Microfiche Company

There are some so-called microfiche scanning companies online which advertise microfiche conversion services but really pay someone else to do it or just collect your information and sell it. A real microfiche scanning company has a few traits which you could test and check yourself.

microfiche scan

Listed as business in Google Maps

You may have noticed that when you search for local auto mechanics, restaurants, or other places that businesses near you, Google will list the companies with their addresses and telephone numbers and show them on the map. A legitimate microfiche scanning company is held to the same standards: the business is verified by Google, meaning it is a real brick-and-mortar business.

E-Mail address with business domain names

A customer service representative getting back to you using a Gmail, Yahoo, Outlook, or weird looking domain name in their email address is very suspicious. The e-mail domain name should somewhat match the company name.

Client References

A microfiche scanning company ought to have testimonials or references and be willing to share them with a potential client. Having these shows experience and capabilities.

Quick Communications

There is no reason not to get a response by phone or e-mail over a 24-hour period. If you are waiting a long time for a response- especially for a microfiche scanning quote– it is possible the person is trying to get pricing as they do not have microfiche scanners themselves and subcontract the work.

  CONTACT US

Think You Know About Microfiche Scanning? Take This Quiz

Facts About Microfiche Scanning

Billions of paper documents have been converted to some type of microfiche so far, and a microfiche scanning company converts fiche to image, with the number of digital conversions are growing every year. Yet so many people do not know much about microfiche scanning.

buy microfiche scanner

Why do so many organizations transfer microfiche to digital image?

This process has served many industries well for various reasons. For one, it serves to protect the fiche from loss or damage. It also helps to store large quantities of data in an organized fashion, as opposed to archaic paper filing systems or microfiche drawers.

Organizations around the world have taken advantage of technology and have converted microfiche to digital images. The advantages of eliminating storage cost, instant retrieval of information, ability to transfer data anywhere have made it easy for such organizations to make this microfiche conversion decision.

What types of file formats do microfiche scanners create?

Microfiche scanners output TIFF, JPEG, PDF, and their many variations are created, such as Group IV, bi-tonal, LZW greyscale, uncompressed images, PDF/A, JPEG 2000, and more.

Should I Buy a Microfiche Scanner or Outsource Microfiche Scanning?

A microfiche scanner may cost tens of thousands of dollars or a cheap microfiche scanner may only cost $12,000, but consider the cost of labor, maintenance, software licensing, office space, and learning a new trade.

Outsourcing microfiche scanning could be priced by the image or card, and depending on the volume is usually much cheaper (and definitely easier) than buying or even leasing a microfiche scanner. CONTACT US